You already have the names: registration export, CRM dump, or training sign-up sheet. Import that people list into Ink Badge Hire, map columns to badge fields, and programme a 250×122 face for each attendee — no print desk, no retyping at the door.
Conference organisers, training leads, and exhibition teams usually hold a spreadsheet before badges exist: first name, surname, company, ticket type, session track, dietary flags in one column you ignore. The people import flow accepts .xlsx, .xls, and .csv files, or pasted TSV/CSV straight from Excel or Google Sheets.
After upload, match headers to target fields — main line, line 2 (firm), featured line (role or track), footer label (MEMBER or VISITOR), and QR action URL. Optional email columns feed account invites. The mapper is the bridge between who is coming and what each badge shows.
We programme badges before dispatch. At registration you hand out hardware with faces already loaded — the list you imported is the list on the lanyard.
| Spreadsheet header (examples) | Maps to | On the badge face |
|---|---|---|
| First name + surname, or Full name | Main line | Large name in brick red |
| Company, Organisation | Line 2 | Firm name in black |
| Job title, Track, Workshop | Featured line | Role or session label |
| Ticket type, Delegate type | Footer label | MEMBER or VISITOR bar |
| LinkedIn, Profile URL | QR action URL | QR on the right of the face |
The same import flow works for a three-hundred-delegate conference, a quarterly training workshop, or an exhibition stand issuing visitor badges. Faces use four colors — brick red, black, paper white, and the remaining channel the panel supports — enough for name, firm, category bar, and QR without greyscale mush.
New to the layout? Design your badge free first, then return with your roster. For hire logistics, see conference and training badge hire.
Hire — Programme faces from your list, wear for your event dates, return the kit. Suited to one-off conferences and training programmes with a known guest list.
Buy — Keep hardware and refresh faces from your people directory for repeat events. Suited to venues and associations that run sessions regularly.
Create an account, open People, and upload an Excel or CSV file — or paste TSV/CSV from your registration export. Map spreadsheet columns to badge fields (name, firm, role, MEMBER/VISITOR, QR URL). Each row becomes a person in your directory ready for face preview and dispatch.
At minimum: a main name line and usually a firm or organisation. Add a featured line for role or session, a footer label for MEMBER or VISITOR, and a QR action URL if you want scannable links on the badge face. Email helps with account invites but is not required on the face itself.
Yes. Copy rows from Excel or Google Sheets and paste into the People import panel. The same column mapper runs for pasted data and uploaded files.
You can import first or design first. Many organisers design a template in the free designer, save it to their account, then import the roster so each person gets the same layout with different field values.
After people are in your directory, attach them to an event and order hire for your dates or buy hardware. Faces are programmed before dispatch from your people list — no manual retyping at registration.
Yes. Your people directory is the source of truth for who is on each badge face. Add, edit, or remove rows before checkout; during the hire window you can still update faces until dispatch locks.